Keystone Executives – Privacy Notice Last updated: 16 August 2025

Keystone Executives (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Notice explains how we collect, use, store, and share your information when you interact with our website or services.

By using our website (www.keystoneexecutives.co.uk) or contacting us via email or telephone, you agree to the terms of this Privacy Notice and our Terms of Use.

1. Information We Collect

We collect both Personal Information and Non-Personal Information:

Personal Information may include:

Name and contact details

Employer and job title

Communication metadata

Enquiry and correspondence content

Newsletter subscription details

Non-Personal Information (via Google Analytics) may include:

Browser type and version

Operating system

IP address and ISP

Referring website

Site navigation patterns

Geographical location

Date and time of access

Frequency and timing of visits

2. How We Use Your Information

We use your information to:

Respond to enquiries and deliver services

Send newsletters and promotional offers (with consent)

Improve our website and user experience

Maintain security and detect cyber threats

Fulfil legal, tax, and insurance obligations

Manage customer relationships and communications

We do not sell, rent, or trade your personal data. We may share it with trusted service providers (e.g. email platforms, analytics tools) who process data on our behalf and in accordance with this Privacy Notice.

3. Legal Basis for Processing

We process your data under the following lawful bases:

Consent – for marketing communications and newsletter subscriptions

Contract – to deliver services you’ve requested

Legal obligation – for tax, insurance, or regulatory compliance

Legitimate interests – to improve services, maintain security, and manage relationships

Legal claims – to establish, exercise, or defend legal rights

4. Newsletter Subscriptions

Newsletter subscriptions require:

A valid email address

Double opt-in confirmation

You can unsubscribe at any time via the link in each email or by contacting us directly.

5. Data Retention

We retain personal data only as long as necessary:

Email addresses: minimum 12 months, maximum 36 months

Enquiry and correspondence data: retained for service delivery and legal compliance

6. Your Rights Under GDPR

If you reside in the UK or EEA, you have the right to:

Access your personal data

Correct or update your data

Request deletion (“right to be forgotten”)

Restrict or object to processing

Request data portability

Withdraw consent at any time

Lodge a complaint with the ICO or your local data protection authority

To exercise your rights, contact:  kate@keystoneexecutives.co.uk

7. Security

We take appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse. Data is stored securely and only accessed by authorised personnel.

8. Cookies

Our website uses cookies to enhance user experience and analyse traffic. You can manage cookie preferences via your browser settings. For more details, see our [Cookie Policy].

9. Links to Other Websites

Our website may contain links to third-party sites. We are not responsible for their privacy practices. We encourage you to read their privacy policies before providing any personal data.

10. Contact Us

This website is owned and operated by Keystone Executives, registered in the United Kingdom under registration number 16581163.

For questions about this Privacy Notice or our data practices, contact: kate@keystoneexecutives.co.uk 

Data Protection Officer: Kate Haywood at kate@keystoneexecutives.co.uk